Event Information for Band Members

Click the event name for information on staging time and location, uniform of the day, maps, etc.

Events that have already passed or for which we do not yet have staging info are not listed here.
See the Performances page for a full list of events.

 

Date Event
December 11, 2019 Music on the Mall
December 14, 2019 Keizer Holiday Lights Parade
December 20, 2019 K103 Morning Christmas Show
December 22, 2019 Atmospherics at Pioneer Courthouse Square
May 15-17, 2020 Poulsbo Viking Fest
November 10-20, 2020
(optional NZ extension through
November 30, 2020)
"Down Under" Tour
(Australia)
  Long-Term Travel Plans
Click event names to jump to info for that event.

General Info:

  • If you need MUSIC for an event, email the TBGO Librarian (currently Dan Dees) as soon as possible so that he can have parts ready for you. You can reach him as librarian@thebeatgoesonmb.org.
  • If you can't find info on this page that was announced in email, try refreshing the page in your browser (Ctrl-R or Ctrl-Shift-R).
  • If you want to print part of the information on this page but not the whole page, try selecting the stuff you want to print, then choose Print, then check "Selection" in the area that says Print Range or Page Range.
  • Events that have already passed or for which we do not yet have staging info are not listed here.   For the complete list of the year's events, see the Performances page.

Music on the Mall - Wed December 11, 2019

Uniform:   DRESS uniform: TBGO polo shirt, black pants/belt, black socks, black shoes, TBGO hat. Black turtleneck beneath the uniform shirt is optional. You are encouraged to add or substitute appropriate holiday headgear (Santa hat, antlers etc) or add festive holiday decorations to your uniform. TBGO letterman jacket is recommended. If you use ear warmers, gloves, etc. black is preferred. You may add one of those (ugly) clear plastic raincoats if the weather warrants.

Loaner Jackets:   We have a few loaner jackets available for $5; if you want to borrow one for this event, contact Janet Tolopka (janet AT tbgo.org) as soon as possible. If we don't have enough jackets available, you can wear the purple polo and black turtleneck and you'll look matched.

Meet:   At 11:40 AM at US Bancorp Building ("Big Pink"), at the corner of SW 6th Ave and SW Oak St. (map and directions)

Parking:   Hunt for on-street metered parking or choose your favorite downtown parking. There is a paid parking garage at US Bancorp Tower. MAX Green Line and Yellow Line stop about a block away; Red & Blue Lines are 5-6 blocks.

Plan of the Day:   This is an outdoor event. We should have a couple of large tents to help shelter us if the weather isn't perfect. Show begins at Noon and runs until 1 PM.

Lunch:   We have reserved space at the Original Dinerant (300 SW Sixth Ave) for a group lunch following our Dec 11 Music on the Mall performance. The restaurant is maybe a block from our performance location.

Lunch will be a buffet; see menu at right (or below). Non-alcoholic beverages plus beer, wine, cocktails are available. They also make great milkshakes, both "classic" and "boozy". Cost is $25 per person plus cost of any beverages you order and 22% tip.

During signup, we'll ask whether you are interested in ordering a shake. This is because the restaurant would like an idea of how many people may order shakes so that they can staff properly and get orders made promptly. See at right or below for a description of available shakes.

The space holds 35 people max, so reservations are first-come first-served until we reach that number. We owe them a headcount by Friday, so SIGNUP DEADLINE IS NOON ON FRIDAY DECEMBER 6.

Use this link to go to the signup survey. Should be a fun way to celebrate our 2019 holiday season!

Music:

  • Confident
  • Venus
  • We Need a Little Christmas
  • Santa Baby
  • Band of Gold
  • We Like to Party
  • God Rest Ye Merry, Gentlemen
  • Jingle Bell Rock (Street Edition)
  • Bang Bang
  • Long Train Runnin'
  • Uptown Funk
  • Overjoyed
  • Frosty the Snowman
  • Dancing in the Street
  • Shut Up and Dance
  • Happy
  • Santa Claus is Coming to Town
  • You're a Mean One, Mr Grinch
  • Sweet Caroline
  • Fireball
  • Nutcracker Christmas Parade
  • Jingle Bell Jam
BUFFET MENU

The following items are on the buffet. To make sure everyone gets fed, plan on one each from first course, entrée, sides, and dessert until everyone has been served. After that – have at whatever's left!


FIRST COURSE
OREGON SALAD mixed greens, beets, pear, hazelnuts, chevre, sherry vinaigrette
CHILI Tillamook cheddar, onion, cornbread muffin

ENTREES
CLUB HOUSE turkey, bacon, lettuce, tomato, avocado spread, como bread
CRISPY FRIED CHICKEN SANDWICH cornflake crusted chicken breast, lettuce, tomato, onion, honey mustard
VEGGIE BURGER veggie patty, lettuce, tomato, onion, mayo

SIDES
BAKED MAC & CHEESE
FIRE ROASTED CORN ON THE COB

DESSERTS
CHEESE CAKE Oregon mixed berries
CHOCOLATE LAYER CAKE Tillamook vanilla ice cream

Hand-Dipped Shakes (all shakes made with Tillamook ice cream)
Classic: chocolate malted, cookies & cream, vanilla, banana berry, chocolate peanut butter
Boozy Shakes
The Salty Jim: bourbon, salted caramel, vanilla ice cream
The Dude: vodka, kahlua, vanilla ice cream
Baconator: bacon fat washed bourbon, vanilla ice cream, bacon
The Knight Rider: kahlua, creme de cacao, oreo crumbs, chocolate ice cream
Hangry: spiced rum, vanilla ice cream, snicker doodle crumbs

Keizer Holiday Lights Parade - Sat Dec 14, 2019

Uniform:   DRESS uniform - TBGO letterman jacket, TBGO polo shirt, black pants/belt, black socks, black shoes, TBGO hat. Black turtleneck is optional if you need warmth. Clear plastic raincoat is acceptable if it's wet.

Loaner Jackets:   We have a few loaner TBGO letterman jackets available for $5 per event. If you want to rent one for this event, contact Janet Tolopka (janet AT tbgo.org) as soon as possible. If we don't have enough jackets available or you prefer not to rent one, you can wear the purple polo with black turtleneck underneath and you'll look matched.

Additional garb and decorations:   This is a NIGHT parade and much of the route is not well lit, so memorize or make sure you have a light source for your music. Thermal underwear, hand warmers, foot warmers, and similar accouterments may be quite useful if the weather is cold. If it looks rainy, you may want to consider bringing a clear plastic raincoat. If you choose to wear gloves or ear covering during the parade please wear black. (Any color is fine for stuff you wear only before the parade.) You are encouraged to add or substitute appropriate holiday headgear (Santa hat, antlers etc) or add festive holiday decorations to your uniform. Holiday horn decorating and are encouraged!

Parade:   Parade proceeds along River Rd from Lockhaven Drive to Glynbrook Rd. Parade steps off at 7 PM and is about 1.8 miles long.

Staging:   We should be able to hang out inside McNary High until shortly before parade time (approx 6:30 or 6:40 PM). After leaving the gym, we'll proceed along the west side of the stadium to Lockhaven Dr, which is the formal staging area for the parade. Parade steps off along River Rd at 7 PM.

Food:   TBGO is purchasing pizzas that should be waiting for us at McNary High when we arrive. Everyone is welcome to chow down while we wait to head out to Lockhaven Rd around 6:40 PM.

Parade Music: This is a NIGHT parade and much of the route is not well lit, so memorize or make sure you have a light source for your music.

  1. Santa Baby
  2. Frosty the Snowman
  3. Jingle Bell Jam
  4. Overjoyed
  5. You're a Mean One, Mr. Grinch

TBGO Motor Coach / Shuttle:   TBGO has rented ONE motor coach for travel to this event. After we get our riders to Keizer, we are also using our motor coach as a shuttle to pick up self-drivers and get them to the staging area before the parade. Details for both immediately following the red sign-up box.

Sign-up Survey: Click here to reserve motor coach seats, shuttle seats, or to let us know you're coming as a self-drive with no coach ridership.

TBGO Motor Coach Travelers:   55 seats are available (first come, first served). Price to ride the TBGO motor coach is $12 per person nonrefundable. The TBGO motor coach will pick up riders in Gresham and Wilsonville (details below) and drop everyone off right at McNary High School. Following the parade, the motor coach will be waiting at the end of the route for the trip directly back to the Wilsonville and Gresham boarding points. See below for details about times and pickup locations. Use the signup survey to reserve your motor coach seat. See the Payments page to pay by PayPal or credit card, or for instructions on how to pay using cash or check.

Self-Drivers:  If you prefer to drive to Keizer on your own, you have some options:

  1. Drive directly to McNary High by 6 PM, find your own way back to your car following the parade;
  2. Park at CASA of Marion County (end of parade route), find your own way to McNary High School) by 6 PM, march back to your car;
  3. Purchase a "TBGO shuttle ride" to McNary High. Park at CASA of Marion County (end of parade route) by 5:30 PM, board the TBGO motor coach which will be acting as a shuttle to take you to McNary High (departs CASA between 5:45 and 6 PM), march back to your car.

IMPORTANT: The parade route (River Rd) closes at 6 PM, except for the east-west crossing at Chemawa Rd which remains open until 7 PM.

If you select option #1 or #2, please be at McNary High no later than 6 PM. Use the signup survey to let us know you're coming (there's a self-drive option).

For option #3, use the signup survey to let us know you're coming and reserve your shuttle bus seat. Price to ride the shuttle is $2 per person. See the Payments page to pay by PayPal or credit card, or for instructions on how to pay using cash or check. Park at or near CASA of Marion County (see Parking below) by 5:30 PM and wait for the TBGO shuttle to pick you up between 5:45 and 6 PM.

Parking:   We have parking available at CASA of Marion County, 3530 River Rd N (map). Please park along the back row of spaces first. If/when that fills up, it looks like there is plenty of on-street neighborhood parking along Weeks Dr NE, which is the street just south of CASA on the same side of River Rd (see map below right). I DO NOT recommend trying to park on either Cade Ave or Glynbrook St (just north of CASA); these streets barely exist on Google Street View and don't seem to have anything that looks like parking.

To avoid traffic and road closures, I recommend using the arrival route shown on map via Salem Pkwy and Broadway St. CASA of Marion County will be on your right (east side of River Rd), just opposite Skyline's Ford. Alternatively, you can take Chemawa Rd to River Rd and then head south; CASA of Marion County will be on your left if you take that route. Don't arrive late; the shuttle will not wait for you.

TBGO Motor Coach Details:  We have two pick-up points for the Keizer Holiday Lights Parade:

EAST SIDE: Lyft Fitness at 23500 SE Stark St, Gresham (map and directions) is our east side pickup point (thanks Tom McCann!). Please park in the SOUTH end of the parking lot. Gym will be open and restrooms will be available. Arrival and departure times are shown in the Detailed Itinerary below.

East Side Bus Pickup at Lyft Fitness

WEST SIDE: The parking lot between Starbucks and Sonic Burger at 30129 SW Boones Ferry Rd, Wilsonville (map and directions) is our west side pickup point. Arrival and departure times are shown in the Detailed Itinerary below.

West Side Bus Pickup near Starbucks / Sonic Burger, Wilsonville

Detailed Itinerary for Keizer Holiday Lights Parade
Time What
3:30 PM TBGO Band Associates arrive at Lyft Fitness for East-Side pickup
3:45 PM Motor Coach departs Lyft Fitness
4:15 PM TBGO Band Associates arrive at Sonic/Starbucks Wilsonville for West-Side pickup
4:30 PM Motor Coach arrives at Sonic/Starbucks Wilsonville
4:45 PM Motor Coach departs Sonic/Starbucks Wilsonville
5:30 - 5:45 PM Motor Coach arrives at McNary High School in Keizer. Band Associates offload and head into the school. Pizza arrives. Motor Coach departs for CASA of Marion County.
5:30 PM Shuttle riders arrive and park at CASA of Marion County.
5:45 PM - 6:00 PM Motor Coach arrives at CASA of Marion County, picks up shuttle passengers, departs for McNary High School. SHUTTLE RIDERS BE PREPARED TO DEPART AS SOON AS BUS ARRIVES.
6:00 PM - 6:15 PM Shuttle riders arrive at McNary High School. C'mon in for pizza!
6:40 PM (estimated) TBGO heads to staging area on Lockhaven Blvd
7:00 PM Keizer Holiday Lights Parade steps off
8:00 PM (estimated) TBGO steps off
9:00 PM (estimated) TBGO finishes parade; load motor coach
9:15 PM (sooner if possible) Motor Coach departs for home
10:00 PM (estimated) Motor Coach arrives at West-Side pickup point in Wilsonville
10:10 PM Motor Coach departs Lake Oswego
10:55 PM Motor Coach arrives at East-Side pickup point in Gresham

K103 Morning Christmas Show - Fri December 20, 2019

Note: Details about this event are still sketchy, but here's what I know so far.

K103 is the official Christmas station in Portland. Each year they put on a special Morning Show Christmas broadcast, complete with live entertainment and a live studio audience. The show includes a variety of high school choirs, Michael Allen Harrison & Julianne Johnson, bell ringers, Dickens carolers and of course, Santa. TBGO has been invited to bring a group to this year's show on Friday December 20. K103 expects about 100 people in the studio audience and over a million people listening to K103 during the holiday period, so it's great publicity for the band., In addition to the performance, we'll probably do a quick interview with morning show hosts Bruce Murdock, John Erickson and Janine Wolf. Fox 12's Good Day Oregon's Joe V. will be doing live shots from trhe location and everyone will be wearing their Ugly Christmas Sweaters!

Small Band Event:   Because of restricted studio space, this will likely be a small band event. If you would like to be considered for this event, please drop me (Steve) an email. Apologies in advance that I may not be able to accept all volunteers because of space limitations and the need to take a balanced band, but this way I'll have a starting pool to draw from.

Uniform:   DRESS uniform: TBGO polo shirt, black pants/belt, black socks, black shoes, TBGO hat. No black turtlenecks since we'll be indoors and it would be good to match. You are encouraged to add or substitute appropriate holiday headgear (Santa hat, antlers etc) or add festive holiday decorations to your uniform.

Meet:   TBD. The show runs 6 am to 9 am, but at this point I have no idea when our call time will be or how long we'll be in the studio. I believe the location is the iHeartMedia studios at 13333 SW 68th Parkway in Tigard map and directions), but that is unconfirmed.

Parking:   TBD, don't think it will be a problem.

Music: We will likely be able to play only one or two tunes. K103 has a list of our holiday tunes and will advise.

  •  

Atmospherics at Pioneer Courthouse Square - Sun December 22, 2019

It's TBGO's final event of 2019, and what a great way to end the season. Playing in Portland's Living Room for holiday shoppers beneath the big tree just before Christmas — what's not to like?

Uniform:   DRESS uniform: TBGO polo shirt, black pants/belt, black socks, black shoes, TBGO hat. Black turtleneck beneath the uniform shirt is optional. You are encouraged to add or substitute appropriate holiday headgear (Santa hat, antlers etc) or add festive holiday decorations to your uniform. TBGO letterman jacket is recommended. If you use ear warmers, gloves, etc. black is preferred. You may add one of those (ugly) clear plastic raincoats if the weather warrants.

Loaner Jackets:   We have a few loaner jackets available for $5; if you want to borrow one for this event, contact Janet Tolopka (janet AT tbgo.org) as soon as possible. If we don't have enough jackets available, you can wear the purple polo and black turtleneck and you'll look matched.

Meet:   At 11:30 AM at Pioneer Courthouse Square (map and directions).

Parking:   Hunt for on-street metered parking or choose your favorite downtown parking. MAX lines stop at the Square or within a block, depending on the color of the MAX line.

Plan of the Day:   This is an outdoor event. We should have a large tent to help shelter us if the weather isn't perfect. Show begins at Noon (right after the performance of The Weather Machine) and runs until 1 PM.

Following the Gig:   It's a perfect opportunity to visit the TBGO brick in the Square. Photo op!!! I'm betting there will also be opportunitites for lunch with the gang; one likely option is the Yard House (888 SW Fifth Ave; see map), just two blocks from the Square.

Music:

  • Confident
  • Venus
  • We Need a Little Christmas
  • Santa Baby
  • Band of Gold
  • We Like to Party
  • God Rest Ye Merry, Gentlemen
  • Jingle Bell Rock (Street Edition)
  • Bang Bang
  • Long Train Runnin'
  • Uptown Funk
  • Overjoyed
  • Frosty the Snowman
  • Dancing in the Street
  • Shut Up and Dance
  • Happy
  • Santa Claus is Coming to Town
  • You're a Mean One, Mr Grinch
  • Sweet Caroline
  • Fireball
  • Nutcracker Christmas Parade
  • Jingle Bell Jam

Poulsbo Viking Fest - May 15-17, 2020

FULL TRIP DETAILS ARE NOW AVAILABLE
(CLICK HERE OR SEE LINK BELOW)

TRIP SIGNUP IS NOW AVAILABLE
VIA FULL TRIP DETAILS OR
CLICK HERE TO GO DIRECTLY TO SIGNUP

Viking Fest

TBGO's Long-Term Travel Plan includes both "big trips" like Australia and "mini-trips" that take us to local festivals like Poulsbo Viking Fest. It's fun bonding with bandmates on these regional trips and experiencing local festivals! The lower cost of the mini-trips also lets more band associates participate in travel events.

Viking Fest is an annual 3-day celebration of Poulsbo's (aka "Little Norway") Scandinavian heritage. It is celebrated each year on the 3rd weekend of the month of May. The Saturday parade is about 1.5 miles long with from 80 to 90 units. There's a Viking Village, carnival, food, entertainment, eating contests – all the usual. Photos and more information about Viking Fest are available here (note: site appears to be offline. Be sure to check out this story as well (the donut photo alone is worth it).

Trip Details and Signup

This is a 3-day, 2 night motor coach trip much like the Spokane Lilac Festival trip (depart Fri morning, return Sun evening). Full trip details are available here, including a link to the signup survey.

We're delighted to pass along the good news that the price of this trip turned out to be about $60 LESS than our original estimate. In addition, there is a $100 Early Booking Discount available to all band associates who qualify (see the full trip details for exact requirements).

Non-performer guests are welcome to join the trip but are not eligible for the EBD or other subsidies provided to band associates.

Deadlines:

  • Early Booking Discount:  December 20, 2019

"Down Under" Tour - Australia - November 10-20, 2020
(Optional New Zealand extension through November 29)

FULL TRIP DETAILS ARE NOW AVAILABLE;
SEE LINK BELOW

TRIP SIGNUP IS NOW AVAILABLE
VIA FULL TRIP DETAILS OR
CLICK HERE TO GO DIRECTLY TO SIGNUP

National Pharmacies Christmas Pageant

We're going to Australia! In November 2020 TBGO will perform in Adelaide's National Pharmacies Christmas Pageant, the largest single-day parade in the southern hemisphere, the second biggest in the world (behind the famous Macy's Thanksgiving Day Parade in New York City), and the largest Christmas Parade in the world.

Trip Details and Signup

Full details for the Australia Tour and the optional New Zealand Extension are now available including itineraries, land packages, air packages, pricing, and other necessary travel details. You'll also find information about ways the band is helping to reduce the cost of the trip for band associates including a substantial Early Booking Discount and a significant budget for the Travel Awards Program.

Non-performer guests are welcome to join the trip but are not eligible for the EBD, Travel Awards, or other subsidies provided to band associates.

Deadlines:

  • Travel Award applications:  October 20, 2019
  • Early Booking Discount:  October 31, 2019

Long-Term Travel Plans

Major Road Trips

The Board talks with members informally to get travel ideas, and there's no shortage of fun things to do. We've built a long-term travel plan using these criteria:

Regional Trips and Mini-Trips

Besides our annual "big road trip", we make a conscious effort to broaden our reach in regional events. This will certainly include day trips, but we'd also love to add one or two "mini-trips" each year if the band can support it. In general, we'd try to space mini-trips so that they don't fall right on top of a major trip (i.e., we'll try to create "breathing room" between trips as much as we can.) A mini-trip would typically be closer to home, include a 1-2 night hotel stay, and have lower cost. Examples of mini-trips that we've done include the Autumn Leaf Festival in Leavenworth (WA), Wenatchee Appleblossom Festival, Pendleton Round-Up, Medford Pear Blossom Festival, White Rock (BC) Sea Festival, and Rogers Santa Claus Parade (Vancouver, BC).

Active Travel Plan

In October 2018 the TBGO Board unveiled a new multi-year travel plan at the annual TBGO Birthday Party, including both regional and major national/international trips through 2024.

UPDATE:  Based on interest poll results, we have decided that we will NOT travel to Yakima Sunfair in September 2019. We are keeping this event on the list for possible travel in the future.

Click the grid at right for a one-page summary of the plan.  
If you are on PC or Mac, click the cover slide at right to launch a self-running slide show with details of the plan and its trips. It may take a bit for the presentation to start running since it's large (48 MB). Once it launches, you can advance through it using mouse, space bar, enter key, arrow keys, etc.
If you are on a phone, tablet, or other such device, click on the PDF version at right. It loses the lovely animations and transitions, but at least you can see all the text!

 

Useful Contact Information

Tom Higham Contact Info

Many of you have worked with Tom Higham, who handles TBGO's overnight travel (and personal travel for many of us).

Mailing Address:

Tom Higham
dba Travel by Tom Higham
9580 SW 146th Terrace, Suite #1
Beaverton, OR 97007

www.travelbytomhigham.com

Cell:   (503) 484-8842
Fax:

(503) 336-0868

EMail:

tom-higham@comcast.net

travel@thebeatgoesonmb.org